AOMA Graduate School of Integrative Medicine

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Employment Opportunities

The following are open career opportunities at AOMA. We welcome qualified applicants who have an appreciation for the vision, mission, and core values of AOMA.

If you have questions about the positions listed below, please contact the supervisor directly. For general inquiries about Human Resources,please contact the Compensation and Benefits Coordinator at .(JavaScript must be enabled to view this email address).

March 2014

Position Open: Vice President of Finance and Operations

GENERAL DESCRIPTION:
Serves as chief financial officer and coordinates institution-wide implementation of finance and operations
Responsible for the overall finance, human resource, technology and facilities  plans in accordance with the institution’s goals and mission
Provides direction and leadership in financial management, fiscal policies review and changes; conducts special studies as required; ensures compliance with institution, state, and federal regulations and generally accepted accounting procedures (GAAP)
Oversees the overall operations of the institution’s finance and accounting office, including billing and receivables, bank reconciliations, accounts payable, payroll, cash management, and budgeting
Provides direction and leadership in clinic operations (professional, student, off-site), and retail operations (AOMA Herbal Medicine)
Coordinates the integration of budgeting and financial reporting with the planning and assessment of institution-wide programs and services in collaboration with the Director of Institutional Effectiveness
Serves on the President’s Cabinet and acts as primary staff liaison to the audit committee of the Board of Governors.

DUTIES:
Develops and implements the financial systems for institutional budgeting, accounting, finance and business operations, including the bookstore and clinic business operations
Integrates results of assessment and strategic plan initiatives into budgeting and financial reporting through the institution, ensuring the focus on accountability and outcomes.
Responsible for recommending to the president financial and administrative objectives, policies, programs, and practices that ensure a sound financial structure of the institution.  As chief financial officer, s/he controls the flow of cash through the organization and maintains the integrity of funds, securities, other financial instruments
Assists all members of the AOMA community with budgeting and resource management through consultation, as demonstrated by documented use of resources against plan, increased awareness of accountability for resources, and enhanced links between assessment, planning, budgeting and use of results, in cooperation with the President’s Cabinet.
With the Board of Directors, responsible for contract management, including but not limited to contracts with third-party function providers
Assists the president in meeting the strategic goal, “ensure a strong stable foundation” by training and developing staff, stewarding the institution’s resources, overseeing mid-term and long-range facility acquisition, and delivering excellent business support services
Responsible for facilities and human resources departments
Plans, organizes, implements, and administers complex recordkeeping systems and procedures
Conducts daily review of on-line banking, initiating funds transfers as needed and identifying financial aid disbursements to be made or returned
Creates general journal entries to include month ending entries, payroll accruals, and entries recognizing deferred tuition expense allocation, etc.
Provides periodic reports of receipts and technical information to the institution community and to external funding agencies
Interacts with external auditors, directs auditing projects, or provides information and access to accounting records as required, prepares audit workpapers
Maintains strict confidentiality and security of information and records
Assures that employees understand and follow all policies and procedures outlined in AOMA manuals
Ensures compliance with all federal, state, and local healthcare and safety laws and regulations, including OSHA in assigned areas of operation
Ensures compliance with privacy laws such as HIPAA and FERPA in assigned areas of operations
Prepares technical reports as needed/requested
Responsible for department institutional effectiveness plan and outcomes
Trains department staff, including organizing, prioritizing, and scheduling work assignments
Manages employee development and performance reviews
Prepares tuition reconciliations in compliance with third party FA administrator        
Reconciles checking and bank account statements to GL    
Reconciles balance sheet accounts    
Reviews 941 quarterly reports, TWC C-3 Quarterly Unemployment returns, FUTA deposits, monthly sales tax returns, W-2’s, 1099’s, and 1098-t’s at the end of the year
Sets up automated, prepaid entries; create Excel spreadsheets for accrual breakdowns    
Prepares and reviews monthly financial statements
Prepares financial documents for quarterly board meetings
Acts as property manager for Westgate Professional Partnership, Ltd.
Performs all other duties as assigned

MINIMUM QUALIFICATIONS:
Bachelor’s degree in accounting, business, or equivalent experience
Ability to consistently meet deadlines and to organize work priorities in a systematic, efficient manner
Experience in providing financial control documents using commercial bookkeeping software
Ability to effectively train, delegate and empower staff. Commitment to team-oriented environment.
Strong interpersonal and communication skills
Ability to work effectively under stress and in highly sensitive situations
Advanced computer skills in QuickBooks, Microsoft Office – Word, Excel, Outlook; financial software including spreadsheets

PREFERRED QUALIFICATIONS:
Master’s degree
Certified Public Accountant
Experience with preparing documents for internal audit
Experience with budgeting, forecasting and financial reporting
Experience with health/higher education environment, both Oriental medical and Western biomedical

PHYSICAL REQUIREMENTS
Travel as necessary
Attend events where standing may be required for several hours at a time
Walking, stooping, kneeling, crouching, reaching and twisting as needed
Occasionally moves/transports, lifts up to 25 pounds
Communicates, detects, converses with, discerns, conveys, expresses oneself, discusses and exchanges information
Determines, distinguishes, identifies, recognizes, perceives, estimates, judges, inspects, compares, observes, assesses.  Attention to detail essential, including proofreading documents and lines of text and numbers, visual discrimination

Please send Inquiry to:

Kylie Watson
Compensation and Benefits Coordinator
AOMA Graduate School of Integrative Medicine
4701 West Gate Blvd. Bldg C
Austin, Texas 78745    
.(JavaScript must be enabled to view this email address)
P: 512-492-3003 F: 512-454-7001
http://www.aoma.edu
 

January 2014

Position Open: AOM Clinical Education Director

AOMA Graduate School of Integrative Medicine, a regionally accredited graduate program in acupuncture and Oriental medicine, seeks an experienced, organized AOM professional with great people skills to direct the clinical portion of the academic programs.

AOMA has an enrollment of 200 students and is located in thriving, innovative Austin, Texas. With an internationally renowned faculty, strong leadership, regional accreditation, demonstrated student success, and new campus, AOMA's reputation as a national leader in the field of acupuncture and Chinese medicine education, health care and policy-making continues to grow.

The institution facilitates a humanizing workplace and encourages team members to collaborate in support of its bright, creative student body and its mission of transforming lives and communities through graduate education in Oriental medicine.

Reporting to the master’s degree program director, the Clinic Director is a key member of the academic team. The Director is responsible for the clinical portion of the academic programs’ goals as they relate to clinical education. The Director coordinates clinical activities and development of new clinical opportunities with the masters’ and doctoral degree program directors.

Duties:

  • Sets departmental goals in support of institutional mission; implements strategies to achieve those goals; monitors progress; completes annual Institutional Effectiveness Planning for department
  • Chair and/or participate in key meetings, including monthly clinical oversight, biannual supervisors’ meeting, quarterly intern meetings, as well as participating in new student orientations
  • Implement, supervise and evaluate clinical programs
  • Create and maintain collaborative relationships within the community to enhance student learning outcomes
  • Work closely with master’s and doctoral degree program directors, clinic business director and registrar regarding clinic scheduling and supervisor staffing
  • Organize and conduct practical exams each term
  • Implement AOMA’s Quality Enhancement Plan as it relates to clinical education
  • Coordinate the clinical residency program
  • Supervises interns in clinics as needed
  • And others: Full list available upon request by qualified applicants

Qualifications:

  • Doctoral training in areas relevant to clinical education (DAOM, MD, ND, DC, or PhD or equivalent preferred) from an accredited institution
  • L.Ac. in Texas preferred
  • Experience in leadership in medical education of own specialty
  • Ten (10) years minimum of clinical practice in own area of medicine (TCM preferred)
  • Evidence of effective management and supervision of academic and administrative units preferred
  • Demonstrated scholarship and excellence in teaching
  • Experience in accreditation processes and procedures preferred
  • Experience with instructional design for both traditional and non-traditional learners, ideally in a medical-education setting
  • Ability to network within the regional accreditation and clinical community
  • Excellent interpersonal and communication skills
  • Proficiency with common software (Word, Excel, Outlook, etc.); demonstrated ability to interpret and critically reflect upon academic program performance datasets

Personal abilities:

  • Strong networking and organizational skills
  • Emotional, financial and spiritual intelligenc
  • Excellent interpersonal and communication skills
  • Strong leadership and management skills; Collaborative leader preferred
  • Ability to operate in trans-disciplinary environments
  • Detail and accuracy orientation
  • Strategic thinker

Communicates, detects, converses with, discerns, conveys, expresses oneself, discusses and exchanges information
Determines, distinguishes, identifies, recognizes, perceives, estimates, judges, inspects, compares, observes, assesses
Attention to detail essential, including proofreading documents and lines of text and numbers, visual discrimination

Physical Requirements:

  • Travel as necessary
  • Attend events where standing may be required for several hours at a time
  • Walking, stooping, kneeling, crouching, reaching and twisting as needed
  • Occasionally moves/transports, lifts up to 50 pounds


To apply send cover letter and resume or CV to:
Lesley Hamilton, L.Ac., MSOM, MACM
MAcOM Program Director
AOMA Graduate School of Integrative Medicine
4701 Westgate Blvd
Austin, TX 78745
.(JavaScript must be enabled to view this email address)

Equal Opportunity

It is the policy of the College to provide equal access and opportunity to employees, applicants, and students, and otherwise qualified persons with disabilities in compliance with Section 504 of the Rehabilitation Act of 1973, as amended, and the Americans with Disabilities Act (ADA) of 1990, and ADA Amendments Act (ADAAA) of 2008.The College prohibits discrimination on the basis of disability in all aspects of the application process and the employment relationship.