AOMA Graduate School of Integrative Medicine

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Satisfactory Academic Progress (SAP)

Policy on Satisfactory Academic Progress for Financial Aid Eligibility

Satisfactory Academic Progress

The purpose of this policy is to clearly define satisfactory progress requirements at AOMA, in accordance with federal guidelines. In order to be eligible to receive Federal Financial Aid, a student must be registered for a minimum of six credits (half-time status) and must be making satisfactory academic progress towards the current degree program. Satisfactory Academic Progress (SAP) standards are progressively completing cumulative earned credits and GPA. It includes any periods of enrollment in which the student did not receive federal financial aid. SAP is evaluated every 4 terms (annually). Transferred credits are not included in evaluating SAP for courses attempted at AOMA. If you do not meet the annual requirements below, you will not be eligible for financial aid unless you successfully appeal. Please see the Student Manual for academic standards which apply to all students in the program. 

MAcOM Qualitative Requirement (Grade Point Average)
A student must maintain the minimum cumulative grade point average of 2.0 on a 4.0 scale at the end of the quarter term to be eligible for federal financial aid.

DAOM Qualitative Requirement (Grade Point Average)
A student must maintain the minimum cumulative grade point average of 3.0 on a 4.0 scale at the end of the quarter term to be eligible for federal financial aid.

MAcOM Quantitative Requirement (Earned Credits)
AOMA operates on a quarterly system with 4 terms in each year. Non-enrollment in one term does not count towards this measurement. In order to maintain a satisfactory pace of completion to receive federal financial aid, students must adhere to the program completion rate requirements outlined below.

DAOM Quantitative Requirement (Earned Credits)
AOMA operates on a quarterly system with 4 terms in each year. Non-enrollment periods do not count toward this measurement. In order to maintain a satisfactory pace of completion to received federal financial aid, students must adhere to the program completion rate requirements as outlined below. If at the end of the year a student does not meet academic quarter credits, the student is not eligible for Title IV aid unless there is a successful appeal with a remediation plan. If you do not satisfy the remediation plan as outlined by the DAOM program director, a meeting between the student and the DOAM Director will be established to determine the feasibility of a successful program completion. Please see below for the appeal procedure.

For MAcOM students who entered the program before summer 2011, the following quantitative standard applies:

Terms Completed Credits Earned
4 38
8 76
12 114
16 152
20 190
24 224.5 (program complete)

For example, a satisfactory quantitative pace each term is 9.5 minimum credits per term attempted & earned which are 38 credits every 4 terms. A student may take more credits one term and less the next as long as the total minimum earned is 34 credits every 4 terms.

For MAcOM students who entered the program on or after summer 2011, the following quantitative standard applies:

Terms Completed Credits Earned
4 34
8 68
12 102
16 136
20 170
24 200 (program complete)

For example, a satisfactory quantitative pace each term is 8.5 minimum credits per term attempted and earned which are 34 credits every 4 terms. A student may take more credits one term and less the next as long as the total minimum earned is 34 credits every 4 terms.

For DAOM students who entered the program on or after summer 2013, the following quantitative standard applies:

Terms Completed Credits Earned
4 40
8 74

 

Timing of Evaluation

Student progress will be evaluated at the end of each year in order to determine aid eligibility for the subsequent year. Students who fail to meet SAP requirements will be notified of their status as soon as possible but no later than the second week of the term.

Appeals

A student may appeal by submitting their explanation, in writing, to the Director of Financial Aid. The petition should describe why the student failed to meet SAP standards and what has changed that will result in improvement and also meet with the Academic Advisor or DAOM Director to establish an academic or remediation plan and document the terms and conditions. The appeal will be reviewed by the Director of Financial Aid, the Dean of Students or DAOM Director and the VP of Student Services and Operations.

Financial Aid Probation

If a MAcOM student chooses to appeal a SAP decision and the appeal is approved, the student will be placed on FA Probation and will be eligible to receive financial aid for the term. The MAcOM academic advisors will establish an academic plan for the student and document the terms and conditions of the probation. The student must comply with the academic plan established by the academic advisors to meet SAP at the end of the probationary period in order to receive future financial aid.

If a DAOM student chooses to appeal a SAP decision and the appeal is approved, the student will be placed on FA Probation and will be eligible to receive financial aid for the term. The DAOM Program Director will establish a remediation plan for the student and document the terms and conditions of the probation. The student must comply with the remediation plan as established by the DAOM Program Director to meet SAP at the end of the probationary period in order to receive future financial aid.

Special Considerations

Courses for which students receive grades of W (withdrawal), or WP (withdrawal with passing grade) count as credits attempted, but not earned and, therefore, do count toward quantitative SAP requirements. W and WP courses do not impact a student’s cumulative GPA. W or WP courses must be retaken.

Courses for which a student receives a grade of WF (withdrawal with failing grade), count as credits attempted but not earned and, therefore, do count toward quantitative SAP requirements. WF courses do impact a student’s cumulative GPA.

Pass/Fail courses for which a student receives a grade of P count as credits attempted and earned and, therefore, count toward quantitative SAP requirements. “P” grades do not impact a student’s cumulative GPA.

Pass/Fail courses for which a student receives a grade of F count as credits attempted, but not earned and, therefore, do count toward quantitative SAP requirements. “F” grades do impact a student’s cumulative GPA.

Courses that are completed with a passing grade may be repeated once and applied toward SAP requirements.  Both attempts count toward a student’s cumulative GPA.

Audited (AU) courses do not count toward quantitative SAP requirements and do not impact a student’s term or cumulative GPA.

Courses which are not required for graduation from the MAcOM program as outlined in the current Graduate Program Catalog are not counted toward SAP requirements. Transfer credits will count as credits earned toward the total number necessary to complete the program (200).