AOMA Graduate School of Integrative Medicine


Transcripts & Records


A transcript is a comprehensive record of your academic progress, including transfer courses and credit earned by exam. Official transcripts include the seal and signature of the registrar. All transcript requests received will be processed within three business days and, if provided on the request form, an email will be sent confirming completion of this request.

Student academic records are classified as confidential and may be released only with the student's written authorization and signature, in accordance with the Public Information Act and the Family Educational Rights and Privacy Act of 1974. No transcript or any other document will be issued on behalf of any student or graduate who has an outstanding financial obligation.

How to order

Transcripts may be ordered by mail, fax or email with signed request form, or in person. The cost is $15 per transcript. In lieu of including payment information on the transcript request form itself, this fee may now be paid online here. There is currently no expedited service available for transcript requests, please plan accordingly as transcript requests are usually fulfilled within three business days of receipt of request.

Delivery options.  You may request an official transcript issued to you in a sealed envelope; the transcript will be issued in an envelope with the registrar's signature across the back.

To order by mail.  Download and complete the request form. Mail the completed form with check/money order in the amount of $15 or credit card information to:

Attn: Registrar, Transcript Request
4701 West Gate Blvd
Austin, TX  78745

To order by fax.  Download and complete the request form. The form should be faxed to 512-454-7001, attention Registrar. The fee of $15 per transcript may be paid by credit card by completing the appropriate portion of the form or may be paid online via the link above.

To order by email.  Download and complete the request form. Scan the form and send an email with the attachment to .(JavaScript must be enabled to view this email address). The fee of $15 per transcript may be paid by credit card by completing the appropriate portion of the form or may be paid online via the link above.

To order in person.  Visit the Finance Office during scheduled hours to pay the $15 fee per transcript via cash, check, or credit card. Complete the request form and submit to the registrar.

Transcript Legend

Academic Calendar: AOMA operates on four terms a year. The fall, winter, and spring terms consist of twelve weeks of study with a one week break during and after each term. The summer term is eight weeks of study, including expanded class hours with no mid-term break.

Academic Credit: Each didactic quarter credit is equivalent to 12 hours of instruction. Each clinical quarter credit is equivalent to 24 hours of instruction.

Course Numbering System: Courses are designated by two capitalized letters to indicate field of content as listed below and followed by a two to four numbers.

AB-Asian Bodywork                                                           HS-Herbal Seminar
AS-Acupuncture Seminar                                                   HT-Herbal
AT-Acupuncture                                                               MB-Mind/body
CL-Clinical Practice                                                             PT-Business Education
CT-Clinic Theater                                                               WS-Biomedical
HL-Herbal Lab

Grading System: Courses are offered for a letter grade or taken on a pass/fail basis. In the pass/fail grading system, a passing grade indicates that the student has achieved at least the minimum requirements and 70% competency of the course material; a failing grade indicates that the student has not met the minimum requirements.

Grade                                                     % Equivalent                        Grade Pts
A             Excellent . . . . . . . . . . . .        90-100% . . . . . . . . . . . . .      4.0
B             Good . . . . . . . . . . . . . . .        80-89% . . . . . . . . . . . . . .     3.0
C             Acceptable . . . . . . . . . .          70-79% . . . . . . . . . . . . . .      2.0
F              Fail . . . . . . . . . . . . . . . . .       69 and below . . . . . . . . .       0.0
P              Pass
W            Withdrawal
WP          Withdrawal with passing grade
WF          Withdrawal with failing grade . . . . . . . . . . . . . . . .           0.0
CBT          Credit by transfer
CBE          Credit by examination
AU           Audit (no credit for course)

Students must receive a grade of at least 70% to receive credit for a course and to continue to the subsequent course in a series.

Other academic records and requests

Degree Audit  Students may track their process through the program via a degree audit completed in an advising appointment, as well as using the degree audit feature of CAMS in the student portal. The registrar also is tasked with completing degree audits when students submit their application for graduation; during which a complete audit of both didactic and clinical work is done.

Enrollment Verification  Students may request verification of enrollment for a variety of reasons. Most often such requests are needed in deferring student loans through proof of enrollment or to prove enrollment for student discounts. Such verifications are completed by the registrar.

Grades  Once a course is completed and grades authorized by the registrar, they are available for view via each student’s portal. Any questions regarding assignment of grades should be addressed directly with the instructor of the course. The complete grade scale chart can be found in the Program Catalog and Student Manual.

Licensure Documentation  Most states require verfication of education via their own paperwork or an official transcript, and sometimes require both. Such requests should be submitted directly to the registrar to review and complete. No fees will be collected for official transcripts required for initial licensure (within one year from date of graduation).

NCCAOM transcript request  Transcripts and authorization to sit for these exams is sent from the registrar's office. To request that your records be sent to NCCAOM, please email the registrar or visit the office to request; no fee is collected for this request. Additional information is available on the Forms & Resources page.

Previous school transcripts  Current students may request unofficial copies of their transcripts from other schools submitted as part of admissions. Previous school transcripts are released only to the student requesting them; they cannot be released to a third party.

Unofficial transcripts  An unofficial transcript lists all of a student's coursework but does not include the seal or the signature of the registrar. An unofficial transcript will be released only to the student requesting it; no fee is assessed for this request. Students may also obtain their unofficial record through their CAMS Student Portal.