Transcripts and Forms

The links below provide access to request forms, including transcript request, information on how to request proof of enrollment verification, and resources on programmatic requirements with the accompanying required paperwork.

Alumni Resources

Diploma Replacement  For any reason that a duplicate diploma is needed, the Replacement Diploma Request must be completed and submitted with the fee. Please be aware that, due to potential changes in staffing, replacement diploma signatures may not match those on your original document.

Transcript Request  Transcripts may be ordered as outlined in detail below. The cost per transcript requested is $15 and in lieu of including payment information on the transcript request form itself, this fee may now be paid online here. There is currently no expedited service available for transcript requests, so please plan accordingly. No transcript or any other document will be issued on behalf of any graduate who has an outstanding financial obligation.

To order by mail: Download and complete the request form. Mail the completed form with check/money order or credit card information to:

AOMA
Attn: Registrar, Transcript Request
4701 West Gate Blvd
Austin, TX  78745

To order by fax: Download and complete the request form. The form should be faxed to 512-454-7001, attention Registrar.

To order by email: Download and complete the request form. Scan the form and send an email with the attachment to registrar@aoma.edu.

To order in person: Visit the Finance Office during scheduled hours to pay the $15 fee per transcript. Complete the request form and submit it to the registrar. You may request an official transcript issued to you in a sealed envelope.

Transcript legend This legend details AOMA’s accreditation and authorization, defines academic credit, and defines the institution’s grading system as reflected on an official transcript.

Unofficial transcripts  An unofficial transcript lists all of a student's coursework but does not include the seal or the signature of the registrar. An unofficial transcript will be released only to the individual making the request; no fee is assessed for this request.

Enrollment Services

Enrollment Verification  Students may request verification of enrollment for a variety of reasons. Most often such requests are needed in order to defer student loans through proof of enrollment or to prove enrollment for student discounts. Such verifications are completed by the registrar.

Withdrawal Authorization  If at any point a student needs to withdraw from the term or program, the Withdrawal Authorization must be completed prior to being dropped from all registered coursework.

MAcOM Clinical Education

Checklists of Procedures and Skills  For all students who begin internship in fall 2013 and later, there are checklists specific for each level of clinical studies that must be completed in order to advance to the next level. Each checklist contains competencies that must be witnessed and evaluated by a supervisor or clinical resident (level 1 checklist only).

            Pre-Internship Observer Checklist

            Level 1 Checklist of Procedures and Skills

            Level 2 Checklist of Procedures and Skills

            Level 3 Checklist of Procedures and Skills

            Level 3 Herbalist Checklist

Internship Application To begin clinical internship, students must successfully complete the requirements as outlined in the application for clinic. This must be submitted during completion of the clinical theater 2 course.

Make-up Clinic Tally Sheet Utilized when completing hours during a rotation you are not normally scheduled for or for hours completed during break week clinic rotations.

Professional Observation Request

Clinical Registration Form Required to register for clinical treatment rotations during official registration period each term.

MAcOM Program Resources

Exam Rescheduling Request  A student who needs to reschedule a missed exam must:

  1. Scheduling In-Office: Visit the Finance office in person at least 24 hours in advance of the requested exam date; submit the $40 fee and complete the required paperwork.

OR

  1. Online: Submit the request through online payment of the $40 fee and email submission of the completed request form. Submission of the form and proof of payment must be submitted at the same time and be received at least 24 business hours in advance of the desired date. Business hours are 9am to 5pm, Monday through Friday. Exams may not be scheduled online during the weekend for an exam needing to be completed on Monday. Exams will not be scheduled without verification of online payment. If an individual is submitting payment on your behalf in an online transaction, you must notify us so that we know that your exam fee has in fact been paid and who has paid it on your behalf.

Written Exam Rescheduling Request  Form must be submitted with all information included on the form itself, NOT in a separate email. Incomplete forms will not be accepted.

Exam Online Payment

Submit completed form to makeupexamrequest@aoma.edu

Requests for exceptions to this policy must be submitted directly to the instructor of record for the course who, if he or she approves the request, must submit to the registrar via email the terms of rescheduling the exam.

NCCAOM Eligibility  In order to be authorized to sit for the national exams, each student must first successfully complete the four self-paced review courses in acupuncture, foundations, biomedicine, and Chinese herbal medicine. Each course concludes with a written comprehensive exam. Each written exam is scheduled via the same procedure as a make-up exam; however, no fee is collected.

NCCAOM Exam Eligibility Guide  Rev. 03/02/2015
NCCAOM Pre-Graduation Guide Rev. 02/19/2015

NCCAOM Transcript Request  Transcripts and authorization to sit for these exams is sent from the registrar's office. To request that your records be sent to NCCAOM, please email the registrar or visit the office to request; no fee is collected for this request. Upon graduation a final transcript is sent automatically to NCCAOM.

Portfolio Requirement Packet  This packet outlines the details of completion of the portfolio requirement that span the length of the program and include works from clinic rotations as well as from various courses, practical exams, professional development, and intern meetings.

Student Checklists: Tasks and Requirements  To organize the many requirements that every MAcOM student is responsible for throughout the program, we have compiled the following checklists for your convenience. These checklists encompass need-to-know items and activities from admission through post-graduation and everything in between. These are broken down into two tracks, one for students following the fast track and one for those who are completing the program full-time

MAcOM Student Checklist: Fast Track Rev. 03/02/2015

MAcOM Student Checklist: Full-Time Rev. 03/02/2015

Transcript Request  Transcripts may be ordered as outlined in detail below. The cost per transcript requested is $15 and in lieu of including payment information on the transcript request form itself, this fee may now be paid online here. There is currently no expedited service available for transcript requests, so please plan accordingly. No transcript or any other document will be issued on behalf of any student who has an outstanding financial obligation.

  • To order by mail: Download and complete the request form. Mail the completed form with check/money order or credit card information to:

          AOMA
          Attn: Registrar, Transcript Request
          4701 West Gate Blvd
          Austin, TX  78745

  • To order by fax: Download and complete the request form. The form should be faxed to 512-454-7001, attention Registrar.
  • To order by email: Download and complete the request form. Scan the form and send an email with the attachment to registrar@aoma.edu.
  • To order in person: Visit the Finance Office during scheduled hours to pay the $15 fee per transcript. Complete the request form and submit it to the registrar. You may request an official transcript issued to you in a sealed envelope.
  • Transcript legend  This legend details AOMA’s accreditation and authorization, defines academic credit, and defines the institution’s grading system as reflected on an official transcript.

Unofficial transcripts  An unofficial transcript lists all of a student's coursework but does not include the seal or the signature of the registrar. An unofficial transcript will be released only to the student making the request; no fee is assessed for this request. Students may also obtain their unofficial record through their CAMS Student Portal.

DAOM Program Resources

Transcript Request  Transcripts may be ordered as outlined in detail below. The cost per transcript requested is $15 and in lieu of including payment information on the transcript request form itself, this fee may now be paid online here. There is currently no expedited service available for transcript requests, so please plan accordingly. No transcript or any other document will be issued on behalf of any student who has an outstanding financial obligation.

  • To order by mail: Download and complete the request form. Mail the completed form with check/money order or credit card information to:

             AOMA
             Attn: Registrar, Transcript Request
             4701 West Gate Blvd
             Austin, TX  78745

  • To order by fax: Download and complete the request form. The form should be faxed to 512-454-7001, attention Registrar.
  • To order by email: Download and complete the request form. Scan the form and send an email with the attachment to registrar@aoma.edu.
  • To order in person: Visit the Finance Office during scheduled hours to pay the $15 fee per transcript. Complete the request form and submit it to the registrar. You may request an official transcript issued to you in a sealed envelope.

Transcript legend  This legend details AOMA’s accreditation and authorization, defines academic credit, and defines the institution’s grading system as reflected on an official transcript.

Unofficial transcripts  An unofficial transcript lists all of a student's coursework but does not include the seal or the signature of the registrar. An unofficial transcript will be released only to the student making the request; no fee is assessed for this request. Students may also obtain their unofficial record through their CAMS Student Portal.